Virtual bookkeeping assistant
A virtual bookkeeping assistant keeps your day-to-day books up to date: sending invoices, recording expenses, reconciling bank feeds and chasing late payments. Your accountant gets clean records, and you always know where your money stands.
Matched in 48 hours · Works your time zone · From $399/month
What your bookkeeping assistant handles
Invoicing
Creates and sends invoices on time and keeps track of what's been paid.
Payment follow-ups
Politely chases overdue invoices until they're paid.
Expense recording
Collects receipts and records expenses in the right categories.
Bank reconciliation
Matches bank and card transactions in your accounting software.
Bills & payables
Organises supplier bills and prepares payment runs for your approval.
Monthly reports
Prepares simple profit, cash and overdue reports each month.
Accountant handover
Gets your records ready for your accountant at month or year end.
Payroll prep
Collects hours and details ready for your payroll provider.
Tools they work in
Using something else? Your assistant learns it during onboarding.
Who it's for
Small businesses
Stay on top of invoices and expenses without hiring a full-time bookkeeper.
Agencies & freelancers
Get paid faster with invoices sent on time and late payers chased.
E-commerce brands
Keep sales, fees and refunds reconciled across your platforms.
How to hire your virtual bookkeeping assistant
Free call
We list the tasks you want to hand off and agree on hours, time zone and tools.
Day 1Meet your match
We pick an assistant with the right skills. You meet them before anything starts.
Within 48 hoursOnboard
Your assistant learns your tools, writes down your processes and starts small.
Week 1Weekly report
Daily work in your tools and a Friday report of what got done.
Every weekVirtual Bookkeeping Assistant pricing
Prices in USD- One dedicated assistant
- Inbox, calendar and admin
- Weekly task report
- Email and Slack support
- Everything in Starter
- Support, bookkeeping or social media
- 4-hour overlap with your time zone
- Monthly review call
- Everything in Part-time
- Works your business hours
- Account manager
- Priority replacement
That works out at about $10 an hour, a fraction of typical agency rates of $36 to $65 an hour. No long-term contract: change or cancel with 30 days' notice. Full pricing details · Savings calculator
Virtual Bookkeeping Assistant FAQs
What does a virtual bookkeeping assistant do?
They handle day-to-day bookkeeping: invoicing, chasing payments, recording expenses, reconciling bank transactions and preparing monthly reports for you and your accountant.
Do I still need an accountant?
Yes, for tax returns and financial advice. A bookkeeping assistant keeps your records accurate so your accountant's work is faster and usually cheaper.
Which accounting software do you use?
Our assistants work in QuickBooks, Xero, FreshBooks, Wave and Zoho Books, plus Stripe, PayPal and spreadsheets.
Will my assistant be able to make payments?
Only if you want them to. Most clients have the assistant prepare payments and approve them themselves, which keeps you in control.
Other services
Ready to hand it off?
Book a free 20-minute call. We'll map out what your virtual bookkeeping assistant can take off your plate and match you within 48 hours.